Privacy Policy for External Candidates This Privacy Policy for External Candidates describes all the data processing that we may potentially carry out as part of our recruitment and application management processes. For complete information on the nature of the processing we carry out, and also on your rights and how to exercise them, you are encouraged to consult the information contained in Volta Medical's General Data Protection Policy.
If you are an applicant or potential candidate, the categories of personal data that we are likely to collect directly or indirectly to fulfill our recruitment objectives are the following:
Identification data such as your last name, first name, mailing address, date of birth, your electronic mailing address, your telephone number (personal or business depending on the case), your country of residence and/or practice, your nationality, images and recordings of your image, your place of practice, position signature, dates of signatures;Professional data such as your qualifications, lyour trainings, your training results, your curriculum, your professional experience, your salary expectations, your salary and your current and previous employers, your periods of practice, your professional identification number, your profession and the specialties you practice, your status and the type of collaboration contract you have, any publications you have produced;Hobbies, interests, and pastimes With regard to any meetings held by video conference : image and voice. Please note that we do not record these elements. In this context, the retention period of this data is limited to the time of the meeting. Should a recording be made as an exception to this rule, we will inform you in advance and provide you with the necessary information in accordance with regulations.As the data controller, we process the data collected when you submit your application not only in order to manage it efficiently, but also in order to manage and optimize our pool of candidates who are likely to be contacted and later recruited following submission of their application.When you are an external candidate (or a potential candidate) for a position within our company, the processing operations we carry out include the following : Collection, receiving, recording, sorting and filing of applications, including résumés and cover letters submitted by regular mail and email; Searching for and identifying relevant profiles in Volta Medical's candidate database and on professional social networks; Creating an online contact database to contact the persons identified, including candidates and others recommended by the candidate; Managing recruitment procedures in consultation with the superiors of the staff to be recruited; Processing information collected during telephone, in-person, or video interviews; Analysis of applications and evaluation/assessment of professional skills and competencies in order to assess candidates' suitability for the position in question, specifically by obtaining references from third parties recommended by the candidate; Documenting Volta Medical's actions as part of the recruitment process; Filing the various information and documents collected; Responding to job applicants; Fulfilling mandatory legal formalities; Adding successful candidates to the administrative file; Developing a pool of professionals likely to be recruited
The legal basis depends on the context of the intended processing. When you agree to be included in our applicant database, Volta Medical's data processing is based on your consent. You may decide to withdraw your consent at any time under the conditions outlined in the tab "What are your rights regarding the processing of your data and how can you exercise them? "
Searching for relevant profiles (including setting up the profile submission platform, creating the candidate and contact details database, consulting professional social media). Pre-screening of candidates (including sorting, recording, and filing of résumés and cover letters, assessing candidates' professional skills, including due diligence for short-listed candidates). Contacting you, communicating with you, and responding to your requests and questions, as well as providing you information about job opportunities. processing information collected during interviews and assessments - Volta's legitimate interest in this situation is to process the information necessary to assess the candidate's ability to fulfill the proposed job role. Documenting Volta Medical's actions as part of the hiring process. Volta's legitimate interest in this situation is to monitor the candidate's hiring procedure. We have carried out a legitimate interest assessment in order to verify that our interests are not being superseded by your interests or fundamental rights and freedoms. You can request this assessment by contacting the company's DPO using the contact information provided in the "Contact Volta Medical's General Data Protection Policy.
1st situation - You have submitted your application materials but we have not contacted you: To the extent possible, we will inform you that you have not been selected. In any event, you can exercise your rights under the GDPR directly on the Recruitment Platform or by emailing us at hr@volta-medical.com. If at the time of your initial login you consented to our retention of your application, we will keep your file in our recruitment platform for two years from the date of your consent in order to be able to offer you new opportunities. By default, your data will be archived in an isolated and secure space and retained for a period of 5 years to allow us to prevent any possible litigation that could result from the processing operations. 2nd situation - You have sent us your application materials and participated in the hiring process, but we have not entered into a contract with you: We will notify you that you have not been selected. You can exercise your rights under the GDPR directly on the Recruitment Platform or by emailing us at hr@volta-medical.com. In the absence of a request for objection or deletion, we will retain the records relating to your hiring process for purposes of proof, specifically your résumé and cover letter, but also relevant records gathered during the earlier hiring process (such as interview transcripts, assessments, references, etc.). If at the time of your initial login to the recruitment platform you consented to our retention of your application materials, your data will be kept for two years in order to offer you new job opportunities (information collected during earlier recruitment processes will also be used). The two-year period begins on the date of your consent to being included in our candidate database. However, the data collected is also retained for purposes of proof for a period of five years.3rd situation - Should we enter into a contract with you, we will retain your personal data for the duration of our contractual relationship, plus 5 years after the end of your employment contract. Should any dispute arise from the employment relationship, the data will be retained for the duration of the dispute, plus the statute of limitations.
We use applicant monitoring software published by Lever Inc. as part of the application process via our website. The data entrusted to this company is stored and backed up in the European Union. Volta Medical and Lever have nonetheless instituted appropriate safeguards to govern any transfer of data to countries outside the European Union. Lever Inc. may use cookies and other trackers when you use its applicant monitoring platform. We encourage you to review the Privacy Policy applicable to users of our websites, which is available: here .
In order to meet our hiring objectives, only personal information strictly necessary to assess your suitability for the job offered or to evaluate your professional skills will be requested as part of the selection phase.
We collect data directly from you through the documents you submit to us on paper, electronically, during interviews with you or during tests designed to assess your suitability for the job position. Your data may also originate from other candidates or from an employer who recommends you, from recruitment professionals (agencies, headhunters, etc.), from educational institution directories, from reference persons, former employers, educational institutes, and/or publicly accessible sources (such as LinkedIn, résumé posting websites and professional social media). With regard to information available from publicly accessible sources, persons whose profiles have been consulted and who do not attract our interest will not be informed of this consultation because of the low impact of the processing on them (in other words, simple consultation of directories or profiles on professional social networks). Conversely, where individuals in whom we take interest are concerned, we will only store data about you once we have contacted you and notified you accordingly. You may object to this at any time.
We may carry out data transfers to a country outside of the European Union in the framework of our operations. In this case, we will take all appropriate measures to ensure compliance with applicable regulations within the European Union. You may obtain a copy of these safeguards from our Data Protection Officer, whose contact details are specified in the “Contact Volta Medical’s General Data Protection Policy.
To facilitate the identification of previously unsuccessful applicants from earlier recruitment processes for new opportunities at Volta Medical, we employ an applicant sorting tool with an intelligent search function to bring up their applications. The tool creates a ranking to order the candidates proposed to the recruitment manager. The tool takes into consideration a weighted combination of different criteria, including scores from feedback forms, grades, reasons for archiving, previous job offers, progress in the previous hiring process, references, and origins of the application (internal, unsolicited, recommendation, etc.). The tool does not use demographic or directly identifying data. In any case, our decisions are always preceded by human intervention. The use of this tool is also complemented by a search for candidates in the candidate database by the hiring manager, using criteria selected by him/her. Please note: We will only ask you for data that we need for our recruitment purposes. Please make sure not to provide us extraneous data, including unsolicited sensitive data. The term "sensitive data" refers to any information revealing an individual's claimed racial or ethnic origin, political opinions, religious or philosophical beliefs, or labor union membership, as well as any genetic or biometric data enabling them to be uniquely identified, as well as data concerning their health, sex life, or sexual orientation.
We may modify the content of this Policy at any time, following the evolution of our activities and/or in order to comply with our legal obligations. In the event of any amendments, these will be made and posted on the relevant pages of this Policy on our website. We recommend that you refer to these pages each time you visit our website. However, if the amendments to this Policy are substantial, we will draw your attention to this by publishing a disclaimer on our website.
